oUR bOARD

mEET oUR Trustees

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John Cassleman

BOARD CHAIR

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Aubree Guyton

TREASURER

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Ayad Rahmani

TRUSTEE C

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Beverley Wolff

VICE CHAIR

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Open

ASSISTANT TREASURER

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Open

TRUSTEE D

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Clara Hill

SECRETARY

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Travis Franklin

TRUSTEE A

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Open

TRUSTEE E

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Open

ASSISTANT SECRETARY

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Open

TRUSTEE B

 
 

Board meetings

OPEN TO ALL

Our Board of Trustees meets monthly at 5:00 PM (PST) on the 4th Tuesday of the month.  For the foreseeable future board meetings are held virtually via ZOOM. All board meetings are open to the public. At least 48 hours prior to each meeting the meeting agenda and packet are made accessible.  Meeting minutes are posted within 48 hours after the close of the meeting. 

PCM has contracted with BoardOnTrack to help support our board and better manage public access to our calendar, agendas, associated materials, and minutes. BoardOnTrack is a well-recognized charter board support agency who has successfully guided governance philosophy at over 500 charter schools across the country.

VIEW Meetings and meeting materials

Accessibility

(when in person) Meetings are accessible to persons with disabilities. Special aids and services can be made available upon advance request. Advance request for special aids and services must be made no later than 5:00 p.m. 72 hours in advance of the meeting. Please call 711 or (800) 833-6388 to reach the Washington State Relay Service for deaf callers. If you need assistance due to a speech disability, Speech-to-Speech provides human voice for people with difficulty being understood. The Washington State Speech-to-Speech toll-free access number is (877) 833-6341

Public Comment

Advance request for public comment should be made no later than 5:00 p.m. 24 hours in advance of the meeting. To make this request or to provide written public comment, please email Board@myPCM.org by the deadline provided. Written public comment will be read at the meeting, however, if you’d prefer to provide oral public comment, and you are present you will be called upon to deliver your comment orally. The Board may respond to public comment during the meeting but may choose to deliberate at a future meeting depending on the meetings agenda and the nature of the request or comment.  For more details view PCM's Grievance & Conflict Resolution Policy.

 

Board Position descriptions

BOARD CHAIR

Position Status:

Filled

The Chair is the senior volunteer leader of the Pullman Community Montessori Board of Trustees who presides at all meetings of the Board and other meetings as required. The Chair is an ex officio member of all committees of the organization. The Board Chair oversees implementation of Board policies and ensures that appropriate organizational systems and

procedures are established and maintained. Through frequent communication, the Chair maintains a close working relationship with the HOS – essential to effective oversight of PCM. The chair is the primary liaison between the HOS and the Board. The Chair will possess strong group facilitation/group process skills. The Chair will:

  • Preside over and facilitate board meetings.

  • Manage affairs of the board and see that all orders and resolutions of the board are carried into effect.

  • Maintain a close working relationship with the Head of School, including to set meeting agendas.

  • Support annual fundraising.

  • Strive to maintain board culture, reflective of school culture, and maintain an environment of openness and collaboration.

  • Work with committee chairs to keep appraised of committee work to ensure committees are working properly and have the resources they need.

  • Coordinate the HOS’s annual performance evaluation with the Leadership Evaluation and Support Committee.

  • Ensure compliance with authorizer and state rules and regulations.

VICE CHAIR

Position Status:

Filled

During the absence or disability of the Chair, the Vice-Chair shall have all the powers and functions of the Chair. The Vice-Chair shall perform other duties as the Board of Trustees may prescribe including:

  • Preside over and facilitate meetings in the absence of the Chair.

  • Assist the chair in maintaining regular monitoring and coaching of board committees and task forces.

  • Work with the Chair to facilitate meeting preparation and operation.

  • Assist the chair by taking on responsibilities as necessary.

  • Support and challenge chair in all responsibilities to ensure organization priorities, compliance, and governance concerns are addressed in the most effective and efficient manner.

SECRETARY

Position Status:

Filled

The Secretary is the primary steward of the record keeping and organizational documentation of the school. The Secretary will:

  • Ensure that all notices are duly given in accordance with the provisions of the bylaws or as required by law.

  • Ensure minutes are recorded and posted properly and in a timely manner.

  • Certify and keep a copy of the bylaws as amended or otherwise altered to date and a book of minutes of all meetings of the BOT in the schools office.

  • Act as the protocol officer.

ASSISTANT SECRETARY

Position Status:

Open

During the absence or disability of the Secretary, the Assistant-Secretary, or if there is more than one, the one so designated by the Secretary or by the Board of Trustees, shall have the powers and function of the Secretary.

  • Record meeting minutes and comply with all posting requirements in the absence of the Secretary.

  • Assist the secretary in protocol monitoring and promotion at meetings and by taking on responsibilities as needed.

TREASURER

Position Status:

Filled

The Treasurer, jointly with the Board Chair and supported by the Head of School (HOS) and Chief Finance Officer (CFO) or business manager, ensures that current financial records are maintained, accurately reflecting the financial condition of the school. These records will include cash, outstanding advances, investments, accounts receivable and other assets, accounts payable, and fund balances. The Board Treasurer will:

  • Support the HOS and CFO to prepare timely and appropriate financial reports.

  • Monitor budget implementation.

  • Lead the board in assuring the school is being operated in compliance with federal, state, and other financial reporting requirements.

  • Present the recommendation of the auditor to the board. Review the results of the audit with the Finance Committee and help develop a plan for remediation (if necessary).

  • Ensure the HOS and CFO support are keeping current financial records maintained accurately to reflect the financial condition of the school.

  • Support the HOS in reviewing and presenting the annual budget for Board review and approval.

  • Serve as the chair of the finance committee.

  • Educate the BOT members on the school’s overall finances, providing information and considerations for responsible deliberation and decision making.

ASSISTANT TREASURER

Position Status:

Open

During the absence or disability of the Treasurer, the Assistant-Treasurer, or if there is more than one, the one so designated by the Treasurer or by the Board of Trustees, shall have the powers and function of the Treasurer.

  • Support and assist the Treasurer in Board education on feduciary responsibilities.

  • Support the Treasurer at Finance Comittee meetings.

  • Assist the Treasurer in monitoring school financial complance and by taking on responsibilities as needed.

TRUSTEE A

Position Status:

Filled

Filled based on specific acumen to achieve a well rounded Board.

TRUSTEE B

Position Status:

Open

Filled based on specific acumen to achieve a well rounded Board.

TRUSTEE C

Position Status:

Filled

Filled based on specific acumen to achieve a well rounded Board.

TRUSTEE D

Position Status:

Open

Filled based on specific acumen to achieve a well rounded Board.

TRUSTEE E

Position Status:

Open

Filled based on specific acumen to achieve a well rounded Board.

 

considering Board or Committee Service?

WHO can apply

Anyone may apply for an open board seat or committee position. The PCM founding board is committed to expanding our board to reflect the ethnically and professionally diverse community we serve. While we take our stewardship role of public funds seriously, we are also committed to giving our community voice in that management. Therefore, while the PCM Board may consider a few members outside our community, the majority of seats will be filled by our local community members. For a candidate outside of our community to be considered, they must hold exceptional expertise that aligns to PCM’s mission, vision, and goals. If a candidate is elected by a majority vote of the Board of Trustees they must submit to background check.

If you are interested in serving on the PCM Board of Trustees please send an inquiry email to board@myPCM.org with the subject title: BOARD SERVICE and your completed Candidate Questionnaire attached.

general ROLE

While the board has numerous responsibilities, its chief objective is ensuring PCM’s Financial, Organizational, and Academic success through high quality governance. The ultimate governance role of PCM’s full BOT includes the following:

  1. Safeguard PCM’s mission and vision and secure sufficient resources to fulfill it.

  2. Assess its own performance regularly.

  3. Ensure transparent, strategic, and effective resource allocation.

  4. Hire, support, and assess the performance of PCM’s head of school.

  5. Serve as ambassadors for the organization.

  6. Set clear policies and procedures.

  7. Use SMART goals to create a clear track for success and compliance.

  8. Monitor and ensure legal and regulatory compliance.

required qualifications

  • Belief in the mission of PCM.

  • Passion and commitment to high-quality education and serving the needs of ALL students.

  • Capacity to give time and energy and a willingness to provide access to resources, both financial and in-kind, to support and strengthen the school.

  • Professionalism, entrepreneurialism, resourcefulness, and critical thinking.

  • Ability to work effectively on a diverse team.

  • Acceptance and support of decisions made in accordance with the bylaws;

  • Willingness to leverage personal and professional networks and resources on behalf of the school.

  • Committed to self-reflection and personal growth.

  • Open to expanding cultural competence and personal understanding of Diversity, Equity, and Inclusion.

  • Commitment to anti-racist governance.

  • Eager to contribute personally while honoring the full board commitment to the community and the PCM’s mission and vision.

Materials to Explore